Privacy Policy
Privacy Policy for HR MATE – HR Edge
At HR MATE – HR Edge, we value your trust and are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, store, and safeguard your personal and organizational data through our mobile app.
Information We Collect
We may collect the following types of information:
Personal Information:
- Employee name, email address, phone number
- Job title, department, and company details
- Photographs (for profile and facial recognition)
- Identification numbers and government-issued IDs
Biometric Data:
- Facial data for facial recognition–based attendance
Usage Data:
- App usage activity
- Device information (e.g., model, OS version)
How We Use Your Information
We use the information to:
- Manage employee records
- Process payroll and generate payslips
- Mark and track attendance (including facial recognition)
- Manage leaves, shifts, and performance data
- Improve app features and user experience
- Comply with legal and regulatory requirements
Facial Recognition and Biometric Data
We use facial recognition only for attendance verification. Facial data is encrypted and stored securely. We do not share biometric data with any third party. Users may opt-out by choosing alternative attendance methods, where available.
Data Security
We implement industry-standard security measures to protect your data, including:
- End-to-end encryption
- Secure cloud storage
- Role-based access controls
- Regular security audits
Data Sharing and Third-Party Access
We do not sell or rent your personal data. Data may be shared only:
- With your employer (admin-level access only)
- With legal or regulatory authorities, if required by law
- With trusted third-party services under strict confidentiality agreements
Data Retention
We retain personal and biometric data only as long as necessary to fulfill the purposes outlined in this policy or as required by law. Upon request or employee termination, data can be deleted or anonymized.
User Rights
You have the right to:
- Access, update, or delete your personal data
- Request details of how your data is being used
- Withdraw consent for data usage (where applicable)
To exercise any of these rights, contact us at:scaleedgesolutions@gmail.com
Children's Privacy
Our app is intended for professional and business use only. We do not knowingly collect data from individuals under the age of 18.
Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted within the app or on our website. Your continued use of the app after such changes implies your acceptance.
Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us at:scaleedgesolutions@gmail.com
